Vendor management for antique malls — booth logins, consignment math, and end-of-month settlements done right
Per-vendor logins with read-only sales views, configurable consignment splits, and automated end-of-month settlement statements — the small dignities that keep a 70-booth roster happy and renewing.
Most antique-mall software was originally built for single-owner retail. Vintique was built the other way around: from the booth-vendor outward. A 70-booth mall is really 70 small businesses sharing a roof, a register, and a brand. The software you choose has to treat each vendor like the partner they are — not like a SKU prefix.
This guide covers how Vintique handles vendor management end to end: logins, consignment math, settlements, communication, and the small dignities that turn a roster into a renewing community.
Per-vendor logins with the right amount of access
Every booth owner in Vintique gets their own login, with a role called
booth_owner. They can:
See their own sales — by day, by month, by item — but not anyone else’s.
Use the same AI item lookup the cashier uses, so they can price a find at home or at an estate sale before bringing it in.
Manage their own collections (saved lookups, drafts) without touching the live items table.
- Download their own settlement statements and CSV sales history.
What they can’t do is just as important. Booth owners cannot see other vendors’ sales, the mall’s reports, settings, or the dashboard. They cannot ring sales, void transactions, or change prices on the live register. The boundary is enforced twice — at the API layer and at the database with row-level security — so a misclick or a bad bookmark never leaks.
Why per-vendor logins matter. The most common complaint we hear from operators leaving older systems is “my vendors keep texting me to ask how their booth is doing.” Giving each vendor their own read-only sales view eliminates that text thread entirely — and makes vendors feel like partners instead of tenants.
Consignment math that actually fits real deals
Every booth in Vintique has a consignmentRate — the
percentage of each sale that the vendor keeps. Most malls run a flat
rate (commonly 80–90%) across the roster, but Vintique lets you set it
per vendor when you need to:
A new vendor on a 6-month trial at 75%, with a step-up to 85% on renewal.
- A power vendor on a 90% deal because they pay higher rent.
A consignment-only vendor (no rent) at 60% to balance the cash-flow.
The consignment fee is calculated per line item, at the moment of sale, against that booth’s current rate. Sales that include items from many booths split correctly — a single $147 sale containing items from booths #07, #14, and #22 produces three separate vendor-payout entries with each vendor’s own rate applied. No spreadsheet reconciliation, ever.
End-of-month settlements without the calculator
On the first of every month, Vintique generates a settlement statement for every active vendor. Each statement shows:
- Total gross sales for the period.
- Itemized line history (date, item, sale price, qty).
- Mall’s commission (gross × 1 − consignmentRate).
- Booth rent for the period (if applicable).
- Card-fee surcharges if your mall passes them through.
- Sale-event adjustments (storewide and per-booth).
- Net payout owed to the vendor.
Statements are downloadable as PDF, emailable in one click, or viewable from the vendor’s own login. Every number on the statement traces back to a specific sale — the vendor can drill in and see the receipt that produced any line.
What this replaces. Most malls currently spend the first three days of every month exporting CSVs, opening a spreadsheet, applying booth rates by hand, double-checking rent, formatting the page, and stuffing envelopes. Vintique does all of it in the background and you spend those three days on the floor.
The small dignities that compound over a year
A roster of 70 vendors is held together by a hundred small courtesies. The ones Vintique automates:
“Your item just sold” notifications. Optional per-vendor, sent the moment a sale rings. Vendors love this — it’s the modern equivalent of a hand-written ledger entry.
Birthday and anniversary tracking. A small field on the vendor record. Surprisingly powerful for retention.
Renewal reminders. 30-day and 7-day reminders before a booth lease comes up, with a one-click renewal link. Eliminates the lapsed-by-accident gap.
Soft-suspend instead of delete. When a vendor leaves on good terms, you suspend the booth — their sales history stays intact for tax season and for if they come back.
Migration: bringing your existing roster in
Most malls coming to Vintique import a vendor CSV from their prior system. The importer handles the obvious fields (booth number, vendor name, email, phone, rate) and previews every row before commit. If something looks wrong, you fix it in the sheet and re-import — there’s no production write until you explicitly confirm. For the full migration playbook, see
Switching from Mall Sales Manager (or any aging mall POS)
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How to try this on your own roster
Spin up a free 30-day Vintique workspace from the pricing page.
Import your booth list (CSV from your current system, or start fresh if you’re new).
Send yourself a vendor-login invitation and look at the mall through a vendor’s eyes.
Run a settlement preview against last month’s data. The numbers will tie out to your existing process — and your first-of-the-month evening just got back.
For the broader operator workflow this fits into, see
An operator’s playbook for running a 70+ booth antique mall in 2026
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Open a workspace in under a minute. Bring your old data with the CSV importer. 30 days free, no charge until day 31.